Facilities and Services

Local Section Navigation

• Overview
• About
• Our services
  • Environment services
  • Parking
  • Security on campus
  • Childcare
  • Emergency management
  • Facilities hire
• Current major works
  • Building 34
• Contractors
  • Planning and Design Guidelines
• Forms and Templates
• Contact

Forms and Templates

Administration

• Management Systems Quarterly Operations Report Template (MS Word Document, 226.5 KB)
• Resources and Asset Planning Quarterly Operations Report Template (MS Word Document, 225.0 KB)
• Branch Quarterly Operations Report Template (MS Word Document, 227.5 KB)
• ECU email template (File, 65.5 KB)
• Training Needs Assessment Team Leader or Supervisor (PDF File, 102.7 KB)
• Training Needs Assessment Support Staff (PDF File, 73.0 KB)
• Training Needs Assessment Directorate Manager Business Unit Manager (PDF File, 103.9 KB)
• Agenda template - Centre Planning Meeting (MS Word Document, 209.9 KB)
• Agenda template - Centre Operations Meeting (MS Word Document, 211.3 KB)
• Permit to work form (MS Word Document, 269.5 KB)
• FAS Memo (MS Word Document, 147.5 KB)
• FAS General Staff Position Description (MS Word Document, 142.5 KB)
• External Course Evaluation Sheet (MS Word Document, 44.0 KB)
• Critical Incident Review Report Template (MS Word Document, 173.5 KB)

Asset delivery

• Building Works Notification (MS Word Document, 166.0 KB)

Environment services

• Template 6 - Green office Program (MS Word Document, 651.3 KB)
• Template 5 - Water Program (MS Word Document, 955.5 KB)
• Template 4 - Energy Program (MS Word Document, 1001.5 KB)
• Template 3 - Water Program (MS Word Document, 903.5 KB)
• Template 2 - Transport Program (MS Word Document, 1.1 MB)
• Template 1 - Biodiversity Program (MS Word Document, 1.1 MB)

Fleet

• Accident Claim (University Vehicle) (PDF File, 61.2 KB)
• Student Request to Use a University Vehicle (MS Word Document, 137.0 KB)
• Requisition for University Job Needs Vehicle (MS Word Document, 203.5 KB)
• Requisition for Senior Executive Vehicle (MS Word Document, 204.5 KB)
• Request to Use a University Vehicle (Overnight Garaging Request) (MS Word Document, 211.5 KB)

Grounds

• Machinery Use Training Record Sheet for Individuals (MS Word Document, 54.8 KB)
• Grounds Services Workplace Induction form (MS Word Document, 59.0 KB)

Quality Management System

• Work Instruction Template - Buildings and Services (MS Word Document, 166.0 KB)
• Non Conformance - Improvement Action - Feedback Form (MS Word Document, 133.7 KB)
• Assurance Review Report (MS Word Document, 128.3 KB)
• Work Instruction Template - Sports & Recreation (MS Word Document, 149.5 KB)
• Work Instruction Template - Security & Traffic Services (MS Word Document, 150.5 KB)
• Work Instruction Template - Resources and Asset Planning (MS Word Document, 61.0 KB)
• Work Instruction Template - Maintenance (MS Word Document, 138.5 KB)
• Work Instruction Template - Grounds (MS Word Document, 135.0 KB)
• Work Instruction Template - CSO (MS Word Document, 166.0 KB)
• Work Instruction Template - Fleet (MS Word Document, 132.5 KB)
• Work Instruction Template - Environment (MS Word Document, 147.0 KB)
• Work Instruction Template - Directorate (MS Word Document, 156.0 KB)
• Work Instruction Template - Campus Life Services (MS Word Document, 50.2 KB)
• Work Instruction Template - Cleaning (MS Word Document, 136.0 KB)
• Work Instruction Template - The ECU Shop (MS Word Document, 151.0 KB)
• Work Instruction Template - Asset Delivery (MS Word Document, 149.5 KB)
• Procedure Template (MS Word Document, 161.0 KB)
• Assurance Review Observation Worksheet (MS Word Document, 21.2 KB)
• Assurance Review Attendance Register (MS Word Document, 152.0 KB)
• Non Conformance - Improvement Action - Feedback Register (MS Excel Document, 136.5 KB)

Resource and Asset planning

• Feasibility Assessment Form (MS Word Document, 251.3 KB)

Security and Traffic services

• After Hours Contractor Keys/Access (MS Word Document, 140.5 KB)
• Staff Access Card application form (PDF File, 80.8 KB)
• Master Key Application Form (MS Word Document, 142.5 KB)
• Destruction and Disposal of Master Keys Form (MS Word Document, 129.3 KB)

Campus Support Office

• General Key Equipment Loan Register (MS Word Document, 126.8 KB)
• Key Register (MS Word Document, 134.5 KB)
• Facilities Hire Booking Sheet (MS Excel Document, 45.3 KB)
• Facilities Hire Letter South West (MS Word Document, 69.0 KB)
• Facilities Hire Letter Mt Lawley (MS Word Document, 69.5 KB)
• Facilities Hire Letter Joondalup (MS Word Document, 69.0 KB)
• Student Request for Use of ECU Facilities - Postgrad Studio (MS Word Document, 136.2 KB)
• Locker Allocation Form (MS Word Document, 48.1 KB)
• Customer Feedback Questionnaire (MS Word Document, 46.8 KB)
• Hirers Liability Form (MS Word Document, 145.5 KB)
• Letter to Contractors re Induction (MS Word Document, 20.7 KB)
• Monthly Room Setup Checklist (MS Word Document, 148.2 KB)
• Facilities Hire Fee Schedule (MS Word Document, 234.0 KB)
• Bollard Keys (MS Word Document, 43.7 KB)
• Weekly Key Audit (Mt Lawley) (MS Word Document, 55.3 KB)
• Application to Conduct a Function On Campus (MS Word Document, 157.4 KB)
• Register-of-Contractors-A3 (MS Word Document, 129.6 KB)
• Register-of-Contractors-A4 (MS Word Document, 128.3 KB)
• Waste Disposal Request (MS Word Document, 305.0 KB)
• Student Request for Use of ECU Facilities (PDF File, 32.6 KB)
• Customs Declaration Form (PDF File, 19.6 KB)
• Courier Delivery Confirmation Sheet (PDF File, 24.3 KB)
• Bulk Mailout Log (PDF File, 83.6 KB)
• Application to Hire ECU Facilities (PDF File, 54.0 KB)
• Reply Paid Envelope Authorisation (MS Word Document, 161.6 KB)
• Function Planning (MS Word Document, 133.1 KB)
• Facilities Hire and Event Confirmation Information (MS Word Document, 139.2 KB)
• Courier Request (MS Word Document, 128.3 KB)
• Key Application (MS Word Document, 136.8 KB)
• Risk Criteria For Functions on Campus (MS Excel Document, 36.3 KB)

ECU Sport and Recreation Administration

• ECU Sports Emergency Procedures (MS Word Document, 157.5 KB)
• Timesheet (MS Word Document, 460.0 KB)
• Emergency Procedure Refresher Training (MS Word Document, 394.0 KB)
• Staff Training Register (MS Word Document, 967.0 KB)
• Workplace Inspection Report ML (MS Word Document, 189.0 KB)
• Workplace Inspection Report JO (MS Word Document, 198.0 KB)
• Work Place Inspection Checklist Key (MS Excel Document, 207.3 KB)
• Work Experience - Practicum - Expression of Interest (MS Word Document, 426.0 KB)
• Salary Sacrifice Tax Savings (MS Word Document, 257.7 KB)
• Point of Sale Transaction Amendments (MS Word Document, 113.0 KB)
• Patron Comments/Suggestions form (MS Word Document, 212.5 KB)
• Marketing Tracking Form (MS Word Document, 213.4 KB)
• Marketing and Promotions (MS Word Document, 101.6 KB)
• Facilities Hire Agreement ECU Sports (MS Word Document, 450.0 KB)
• ECU Sports Hire Guidlines Fees (MS Word Document, 121.5 KB)
• Credit Card Telephone Payments (MS Word Document, 102.7 KB)
• Banking Summary - Team Sports (MS Word Document, 392.8 KB)
• Banking Float Reconciliation and Verification (MS Word Document, 417.5 KB)
• Banking Daily Balance and Takings (MS Word Document, 421.0 KB)
• Application for ECU Sports Parking Permit (MS Word Document, 467.8 KB)
• Angel Sighting Report (MS Word Document, 250.5 KB)
• Photo Release form (PDF File, 32.0 KB)
• Offender Description Form (PDF File, 117.5 KB)

Creche

• Creche - Mt Lawley Booking Form (MS Word Document, 981.0 KB)
• Creche - Upfront Purchase List (MS Excel Document, 1.1 MB)
• Creche - Student Staff Registration List (MS Excel Document, 647.5 KB)
• Creche Student-Staff Daily Booking Summary (MS Excel Document, 50.0 KB)
• Creche - Staff Communication Sheet (MS Excel Document, 447.1 KB)
• Creche - Medical Consent Form (MS Word Document, 983.0 KB)
• Creche - Gym Member Registration (MS Excel Document, 103.0 KB)
• Creche - Booking Summary Sheet (MS Excel Document, 60.5 KB)
• Creche - Booking Form (MS Word Document, 996.5 KB)
• Creche Behaviour Summary Form (MS Excel Document, 1.9 MB)

Fitness Centres

• Fitness Appraisal (MS Word Document, 102.7 KB)
• Personal Characteristics and Lfestyle (MS Word Document, 217.1 KB)
• Joondalup-Spin-Bike-Maintenance (MS Excel Document, 101.0 KB)
• Joondalup-Shapeher-Maintenance (MS Excel Document, 224.4 KB)
• Joondalup-Pin-Loaded-Equipment (MS Excel Document, 672.5 KB)
• Joondalup-Health-and-Fitness-Maintenance-Repair-Log (MS Excel Document, 12.0 KB)
• Joondalup-Cardio-Equipment (MS Excel Document, 263.2 KB)
• ShapeHer Female Friendly Sign In Sheet (MS Excel Document, 70.9 KB)
• ShapeHer Program Card (PDF File, 166.2 KB)
• ShapeHer Induction Client Information (MS Word Document, 454.0 KB)
• PT Session Training Card (MS Word Document, 178.7 KB)
• PT Participation Guide (MS Word Document, 49.9 KB)
• PT Apprasial (MS Word Document, 163.4 KB)
• PT Food Log (MS Excel Document, 1.1 MB)
• PT Expression of Interest (MS Word Document, 454.0 KB)
• Physical Activity Readiness Questionnaire (MS Word Document, 101.2 KB)
• Outdoor Risk Assessment (MS Word Document, 99.7 KB)
• ML Start Up Program Men (File, 737.2 KB)
• ML Start Up Program Female (File, 812.5 KB)
• JO Start Up Program Men (File, 520.7 KB)
• JO Start Up Program Female (File, 601.6 KB)
• H&F Program card Split (File, 125.5 KB)
• H&F Program card (File, 204.5 KB)
• Healthy Heart Check Form (MS Word Document, 102.6 KB)
• Personal Training Appraisal (MS Word Document, 163.7 KB)
• Doctors Recommendation or Referral for the ECU Fitness Centre (MS Word Document, 319.4 KB)
• Cycle Booking Form (MS Word Document, 439.0 KB)
• Appraisal Handout (MS Word Document, 1.1 MB)

Kids holiday program

• Kids Holiday Program Medical Form (MS Word Document, 787.1 KB)
• KHP Incident Report Summary (MS Excel Document, 1.1 MB)
• Kids Holiday Program Refund (MS Word Document, 167.5 KB)
• KHP Booking Form (MS Word Document, 1.4 MB)
• KHP Outdoor Risk Assessment (MS Word Document, 97.4 KB)
• KHP Gym Member Drop-in Session (MS Word Document, 97.8 KB)
• KHP Feedback Form (MS Word Document, 653.0 KB)

Membership administration

• Referral Entry Form Free Membership (MS Word Document, 582.2 KB)
• Corporate Business Membership Application (MS Word Document, 96.0 KB)
• Membership Checklist (MS Word Document, 14.6 KB)
• ECU Sport Salary Sacrifice Tax Savings (MS Word Document, 257.7 KB)
• Under 18 casual participation agreement (MS Word Document, 394.1 KB)
• Pending Communication Sheet (MS Word Document, 391.1 KB)
• Membership Transfer-Change Request (MS Word Document, 420.0 KB)
• Membership Suspension Application (MS Word Document, 429.0 KB)
• Membership Refund (MS Word Document, 167.8 KB)
• Membership Direct Debit Cancellation Request (MS Word Document, 414.5 KB)
• Guidelines: ECU Sports Salary Packaging (PDF File, 32.3 KB)
• ECU Sports Participation Conditions (MS Word Document, 95.5 KB)
• Direct Debit Entry Values (MS Word Document, 169.6 KB)
• Casual Visitor Sign In Sheet (MS Word Document, 426.5 KB)

Recreation

• Fitness and Lifestyle Contractors Agreement (MS Word Document, 107.5 KB)
• ECU Sports Mixed Netball Rules (MS Word Document, 93.0 KB)
• Market Stall Booking Request (MS Word Document, 83.9 KB)
• Market Day Risk Assessment (MS Word Document, 100.1 KB)
• Team Sports Indoor Soccer Rules (MS Word Document, 252.5 KB)
• Team Sports Bond Tracker (MS Word Document, 94.2 KB)
• Team Sports Nomination Letter (MS Word Document, 95.2 KB)
• Team Sports Welcome Letter (MS Word Document, 95.1 KB)
• Team Sports Results and Pay Sheet (MS Excel Document, 95.8 KB)
• Team Sports Survey (MS Word Document, 97.4 KB)
• Indoor Soccer Scoresheet (MS Word Document, 987.5 KB)
• Netball Scoresheet (MS Word Document, 45.9 KB)
• ECU Sports Staff Awards (MS Word Document, 226.5 KB)
• ECU Student Participation Agreement - University Games (MS Word Document, 248.1 KB)
• Promotions Marketing Locations Register (MS Word Document, 97.3 KB)
• Outdoor Risk Assessment (MS Word Document, 99.7 KB)
• On Campus Event Emergency Procedures (MS Word Document, 101.6 KB)
• Team Sports Nomination Form (MS Word Document, 89.7 KB)
• Interested in Joining a team (MS Word Document, 614.5 KB)

South West Campus

• ECU-SW Fitness Centre Participation Conditions (MS Word Document, 15.4 KB)
• SW Start Up Program card (File, 208.0 KB)

Staff Induction

• Check List Health and Fitness Training (MS Excel Document, 422.0 KB)
• Check List Reception Training (MS Excel Document, 157.5 KB)
• Check List Work Place Learning (MS Word Document, 126.0 KB)
• ECU Sports Manual Handling & Ergonomics (MS Word Document, 654.0 KB)
• ECU Sports Emergency Procedure – Joondalup (MS Word Document, 147.5 KB)
• ECU Sports Emergency Procedure – Mount Lawley (MS Word Document, 111.6 KB)
• ECU Sports Casual Employee Work Plan (MS Word Document, 155.0 KB)
• ECU Sports 10 Commandments (MS Word Document, 99.4 KB)
• Check List Team Sports Coordinator Training (MS Excel Document, 167.1 KB)
• Check List Memebership Training (MS Word Document, 434.5 KB)
• Check List Kids Holiday Program Training (MS Excel Document, 455.9 KB)
• Check List ECU Sports Staff Induction (MS Word Document, 435.0 KB)
• Check List Creche Training (MS Word Document, 432.5 KB)