Requests for project code closures will only be activated at the immediate financial month end following the date of the closure request. The project code will not be opened again for further operational use and/or general ledger journals submitted. Balances are only cleared at financial year end. It is therefore the responsibility of the submitter to ensure that all relevant parties who may have had the project quoted to them on a previous occasion for ongoing use, are informed of the closure; and that the project code will not require any further use*. We strongly recommend that coordinators of project codes do their own project closure requests.
*Use of project code refers to : At the exact time of submitting this closure request, all journals for this project code have been processed and posted, all purchase orders are receipted, invoiced and closed, salary payments loaded, all relevant internal charges and recoveries as well as internal transfers included in the project code, no transactions against this project code required any longer, etc.
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