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Police screening and other requirements

Before being permitted to attend clinical placements, students must have lodged and completed requests for the appropriate background checks. Checks may take up to three months from lodgement to complete and should be submitted during the first week of semester.

It is a mandatory requirement that all students obtain a Western Australia national criminal history record check prior to attending a clinical placement in a health facility.

This is in addition to the other police screening requirements.

Application

Contact the WA Department of Health for guidance on how to apply and where to send your application.

Validity

Your clearance card is valid for 3 years. Students are required to display their clearance card clearly at all times whilst on clinical practice.

When to apply/reapply

Apply before the end of first semester in first year for undergraduate and master students.

If your period of enrolment extends beyond 3 years, you will need to reapply once your expiry date is near. A current card is always required for clinical practice.

Evidence

Once you have received your clearance bring take it to your School Co-ordinator for Clinical Placement to be sighted and copied. A copy will be placed in your file as evidence of your Working with Children clearance.

All students who anticipate working with the aged require a WA Police National Criminal Clearance. This is in addition to the other police screening requirements.

Application

Visit the WA National Police Certificates website to apply online.

Validity

The National Police Criminal Clearance has no expiry date. The validity is determined by the clinical placement facilities.

When to apply

Before the end of first semester in first year for undergraduate and masters students.

Evidence

Once you have received the certificate, submit with all your documentation to your Discipline specific Clinical Placement Coordinator. A copy will be placed in your files.

It is a mandatory requirement that all students who anticipate a clinical placement, in an environment other than a health facility, where children are part of the population, require a National Criminal History Record Check prior to attending a clinical placement. 

This is in addition to the other police screening requirements.

Application

Please visit the National criminal history record check website to apply online.

Validity

Students are required to display their card clearly at all times whilst on clinical practice. Your national police clearance certificate will be valid across all states including Victoria, Tasmania, NSW, QLD, NT, WA, SA and ACT.

When to apply

Before the end of first semester.

Evidence

Once you have received your clearance bring with you in your portfolio for presentation to the Discipline specific Clinical Placement Coordinator. A copy will be placed in your files.

The Working with Children Check (WWC) is a comprehensive criminal record check for certain people in child-related work in Western Australia. The WWC Check aims to increase the safety of children in our community by helping to prevent people who have a criminal history that indicates they may harm children from working with children.

A WWC card is required at the following stages of a student's course:

  • Bachelor of Science Nursing - WWC required from stage 3; and
  • Bachelor of Science Nursing/ Bachelor of Science Midwifery required for all stages.

First time applying for the WWC card:

The form is available at Student Central (Building 34). Students cannot use online applications for WWC, they will not be accepted by the University. Paper application forms ONLY accepted for first time applications.

It has to be signed by an ECU Student central officer before you submit it to the post office for completion.

Valid for three years.

For card renewals:

You can apply online. You will need to state the following in your online application:

Once you put the email address in, the form should populate the rest, as the department has ECU's contact details. Please do NOT state the lecturer/co-ordinator’s email address.

You can still apply for renewal via the paper application form. If you do so, you should NOT also apply online.

If you are not 18 years of age  you will not be issued with a working with children's card. You may apply 3 months before your birthday and upon turning 18 you will be issued with the card.

Students from overseas on either temporary and/or permanent work visas are required to gain a criminal record history check prior to placement, to provide evidence of both:

  • a 'satisfactory' criminal record check from their country of origin and from any other country in which they have lived for 1 year or more in the last 10 years; and
  • a 'satisfactory' Australian National Police Certificate.

What are the consequences for me if something is identified on my clearances?

If information is disclosed by the WA Health or National Criminal Record Check, National Police clearance or Working with Children Check, you will need to make an appointment to see your school's Coordinator for clinical practice regarding your pre-practicum preparation.

The coordinator is obliged to inform facilities where you may be scheduled to attend for clinical practice of any disclosure.

The clinical facility will determine if you can attend as scheduled. If you cannot attend, the co-ordinator will try to place you at another clinical facility however, this cannot be guaranteed.

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