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4.2 Recording information for referencing

 
Manage your information
4.1 Why manage your information?
* 4.2 Record information for referencing
4.3 Annotate and note take
4.4 Citations and references
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Glossary

By accurately recording information for referencing, you ensure your ability to:

  • find the information again with minimum effort and anxiety
  • cite and reference the information correctly for your assignment.

What information do you need to record?

A book

To reference a book, the details required in order are:

  1. name/s of author/s, editor/s, compiler/s or the institution responsible
  2. year of publication
  3. title of publication
  4. series title and individual volume if applicable
  5. edition if other than first
  6. place of publication
  7. publisher
  8. page numbering if applicable

For example:

The authors (Beauchamp & Bowie), year of publication (2004), title (Ethical theory and business), edition (7th ed.), place of publication (New York) and publisher (Pearson Prentice Hall) are identified in the reference: Beauchamp, T. L. & Bowie, N. E. (2004). Ethical theory and business. 7th ed. New York: Pearson Prentice Hall.

A journal, newspaper or magazine article

To reference an article, the details required in order are:

  1. name/s of author/s of the article
  2. year of publication
  3. title of article
  4. title of periodical
  5. volume number or date of publication
  6. issue number if applicable
  7. page numbers of the full article

For example:

A journal article

The author of the article (Hing), year of publication (2001), title of the article (Changing the odds), title of the periodical (Journal of Business Ethics), volume (33), issue (2) and page numbering (115-144) are identified in the reference: Hing, N. (2001). Changing the odds: A study of corporate principles and practices in addressing problem gambling. Journal of Business Ethics, 33(2), 115-144.

A newspaper article

The author of the article (Robinson), date of publication (2005, July 3), title of the article (Gambling really is just for losers), title of the periodical (The Sunday Mail) and page numbering (p.2) are identified in the reference: Robinson, R. (2005, July 3). Gambling really is just for losers. The Sunday Mail, p. 2.

An electronic source

The details required for electronic sources are basically the same as those required for print sources with a retrieval statement added at the end of the reference.

The additional pieces of information that you will require are:

  • the type of medium
  • the date you accessed the item
  • the URL or name of database.

For example:

A journal article with a DOI

The type of medium (electronic version), access date (retrieved November 3, 2005) and database (Academic Research Library) are identified in the reference: Lippert-Rasmussen, K. (2001). Egalitarianism, option luck, and responsibility [Electronic version]. Ethics, 111(3), 548-579. Retrieved November 3, 2005, from Academic Research Library (via ProQuest).

A journal article without a DOI

A web document

The access date (Retrieved September 8, 2005) and URL (http://www.pc.gov.au/inquiry/gambling/finalreport/index.html) are identified in the reference: Productivity Commission. (1999). Australia's Gambling Industries (Report No 10). Retrieved September 8, 2005, from http://www.pc.gov.au/inquiry/gambling/finalreport/index.html.

By recording your references correctly you will be able to find the information again with minimum effort. Citing and referencing correctly for your assignment is best practice.




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