Academic Progression Status Review
The following advice is for students wishing to request a review of their academic progression status (eg, suspension, exclusion, expulsion or probation).
- When is an Academic Progression Status applied?
- Grounds for requesting a review
- What information must a request for Academic Progression Status review contain?
- Is there a time limit for me to lodge for a Request for Academic Progression Status Review?
- Where do I send my Request for Academic Progression Status Review?
- The Academic Progression Status Review process
- How long will my Academic Progression Status Review take?
- Can I re-enrol pending the outcome of my Academic Progression Status Review?
- What if I am not satisfied with the outcome of my Academic Progression Status Review?
When is an Academic Progression Status applied?
For each teaching period a Board of Examiners reviews the academic progress of all enrolled students. Based on your unit results, one of the following academic progression statuses are allocated in accordance with the Admission, Enrolment and Academic Progress rules.
| Status | Definition |
|---|---|
| Good standing | applied to students who are making satisfactory academic progress |
| Probation | applied to students who have made less than satisfactory academic progress but are permitted to continue their studies |
| Suspension | temporarily prevents a student from enrolling in units towards a course for a period specified by the Board of Examiners |
| Exclusion | prevents a student from enrolling in a course or courses as specified by the Board of Examiners |
| Expulsion | prevents a student from admission or any further enrolment at the University. |
NOTE: Should you wish to question the unit results that contributed to your Academic Progression Status, then you must follow the procedure for a Result Appeal.
Grounds for an Academic Progression Status Review
If you feel that during the relevant teaching period, valid reasons/grounds existed to explain your academic performance, you may apply for an Academic Progression Status Review.
The grounds upon which an academic progression status may be appealed are:
- Ill-health or injury supported by a doctor's certificate;
- Family bereavement; or
- Any other exceptional compassionate circumstances which had a sufficiently negative impact on the student's ability to study during the relevant teaching period.
NOTE: Before proceeding to an Academic Progression Status review, you should first inquire with Assessments, whether you are eligible to apply for withdrawal without academic and/or financial penalty.
What information must a request for an Academic Progression Status Review contain?
When completing the form requesting an Academic Progression Status Review you will need to provide the following information:
- The grounds for your appeal (as outlined above)
- A clear statement outlining the circumstances that you believe affected your academic progression
- Any other supporting documentation for your case.
Please note that your appeal will not be processed if it does not include the above requirements, or the grounds given are not valid. Instead your appeal application will be returned to you within five business days of the date of submission. You will then have five business days to submit a revised appeal.
Is there a time limit for me to lodge a request for Academic Progression Status Review?
You must lodge your appeal within 20 business days of being given access to your results and Academic Progression Status.
Check here for the closing dates for lodging an appeal
Where do I send my request for an Academic Progression Status Review?
Your form requesting an Academic Progression Status Review must be must be lodged at Student Central, either in person or by post, fax or email. If you are emailing any attachments, these need to be accessible using Microsoft Office.
You will be given a receipt number for your appeal and you can quote this number if you wish to check on the progress of your appeal.
The Academic Progression Status Review Process
Student Central will check you have provided the required documentation and will forward your request for review to the Dean of the relevant Faculty.
The Dean will appoint an Academic staff member to review your case. The Review will be conducted according to the Academic Progression Status Review Guidelines for Academic Staff. The reviewer will make a decision and send the recommendation to the Dean for approval.
- If the Academic Progression Status Review is successful, your progression status will be altered.
- If your review is unsuccessful, the status will stand.
How long will my Academic Progression Status Review take?
The Faculty will advise Assessments of the decision within 15 business days of the date the appeal was received by the Faculty.
You will receive written notification of the decision and associated reasons within 3 business days of receipt from the Faculty.
Can I re-enrol pending the outcome of my Academic Progression Status review?
ECU will allow you to re-enrol, while your request for review is being considered.
You must advise Student Central when you lodge your form for Academic progression status review and your status will be amended so that you can proceed with your provisional re-enrolment.
If your appeal is unsuccessful, your enrolment will be withdrawn. If, as a result of the review process, this withdrawal occurs after the published unit census date, you will be able to request withdrawal without financial penalty.
NOTE: ECU allows students to enrol provisionally in good faith. Therefore, where an unsuccessful appeal results in withdrawal from provisionally enrolled units, students cannot claim disadvantage in relation to withdrawal from those units eg. Academic, financial, personal.
What if I am not satisfied with the outcome of my Academic Progression Status Review?
If you are not satisfied with the outcome of the review AND you have valid grounds to appeal the decision you can lodge an Appeal to the Student Appeals Committee.