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FAQs and processes

You will be required to sign the Student Declaration Form which details your understanding of expectations during your placement.

The form can be downloaded from the ECU SMHS Pre-placement Preparation website.

Once complete, please upload the completed form onto SONIA.

VALID PERIOD:  There is no expiration date for the GP form.

All students who work with aged people require a WA Police national criminal clearance. National Police Certificate

This is in addition to the other police screening requirements. The Policy and guidelines are available at the WA Police website. You can complete either:​

  • In person at an Australia Post outlet​
  • Online at the WA Police website​

Please note: 

  • Cost = $57.60 required upon application​
  • In person and online applications that require further investigation may take up to 10 business days or longer to be finalised​

VALID PERIOD: 3 years. Some placement sites will require NPC within 12 months.​

It is a mandatory requirement that all students obtain a Western Australia national criminal history record check prior to attending a clinical placement in a health facility. This is in addition to the other police screening requirements. The Policy and Guidelines are available at the Department of Health WA website.​

​Application forms are available for download here.

Please note:

  • If you have a recent and valid National Police Certificate, you can apply for a WA National Criminal History Record Check free of charge if the NPC is within 12 months of issue date ​
  • Cost = $33 ​
  • This application can take up to 3 months to process – please initiate early​

VALID PERIOD: 3 years​

The Working with Children Check is a comprehensive criminal record check for certain people in child-related work in Western Australia. The WWC Check aims to increase the safety of children in our community. ​

​Application forms are available from Student Hub or Australia Post (not online)​.

To complete:​

  • Take your completed application to the Student Hub for signing (don’t forget to take your original documents with you)​
  • Once signed, take your application in person to your local Post Office. Your photograph will be taken at the time of lodgement.​

Please note:

  • Cost = $11 ​
  • This application can take up to 3 months to process – please initiate early​

VALID PERIOD: 3 years​

As a requirement for students working with children within a primary school setting, Occupational Therapy and Speech Pathology students will need to complete the following additional check:​

WA Department of Education and Training National Criminal History Check

​Original documents need to be sighted and the form signed by your Placement/Unit Coordinator.​

Please Note: 

  • Cost = $46 ​
  • This check can take up to 3 months to process – please initiate early​

VALID PERIOD: 3 years​

The Student Vaccination Form consists of two parts:

1. Medical (immunisations and MRSA screening) on page 1-2​

2. Student Declaration on page 3​​

To complete the form:

  • Make an appointment with your GP or the ECU Student Health Services.​
  • Download the Student Vaccination Form and take to your appointment, along with any evidence of previous immunisations and/or serology results. The form will provide your GP with information needed to arrange tests and immunisations required.​

Please note: 

  • In most cases, you will need more than one appointment to check your immunisation records and arrange vaccinations and blood tests, so please take action early to avoid missing out on your placement. ​
  • Once the form has been completed, using the Student Declaration component, upload to SONIA.​

VALID PERIOD: There is no expiration date for the GP Form​

To complete the annual influenza vaccination and required documentation:

VALID PERIOD: 1 year​

Please be aware that your scheduled placements and placement activities may change prior to and during placement in response to changing COVID-19 circumstances.

​It is your responsibility to ensure that prior to placement all required placement immunisations and screening checks have been completed and uploaded into SONIA.​

​Once at a placement site, it is your responsibility to attend and participate in all orientation and induction activities provided by the organisation, and adhere to infection control standards, procedures and requirements. ​

It is important to regularly check your Learning Management System (Canvas or BlackBoard) for information and correspondence from your Placement/Unit coordinator regarding COVID-19 vaccinations and announcements.

For more information, please see ECU's Covid19 advice for students.

​Please note, if you are required to submit vaccination evidence to ECU please remove or redact your Individual Healthcare Identifier (IHI) number.​ The easiest way to do this is to use a PDF redaction tool, or to print the document, manually remove (completely cross out/white out), scan the document and upload on SONIA.​

VALID PERIOD: This is evolving based on current health advice. ​

To access the National Hand Hygiene Initiative (NHHI) training:​

  1. Go to the NHHI training website
  2. Register yourself as an Australian student and select Education Facility as the organisation. ​
  3. Once registered, find the Hand Hygiene Student Health Practitioners Online Learning Module and complete the modules and quizzes. ​

VALID PERIOD: 12 months​

HLTAID011 Provide First Aid Course provides participants with the knowledge and skills needed to manage emergency first aid situations.​

This course is often taught as a hybrid with both online and in-person course components.​ Courses are available in a number of locations and cost varies depending on organisation.​

Please note: ​Ensure you are registering for course HLTAID011​

VALID PERIOD: 3 years​

An NDIS Worker Screen is required for students who work with people with disability in a risk assessed role.​

To complete: ​Access the application through the Department of Transport ​

Please note: 

  • Elect ECU as your employer (ECU is a registered NDIS provider)​
  • When asked to input nominated employer registration ID number use: 4-4GHG-759 (If there is an error, try entering the ID number without the hyphens)​
  • Once the form has been completed, upload to SONIA​
  • Cost = $11​

VALID PERIOD: 5 years, subject to ongoing-monitoring​

​For more information, please refer to: NDIS Worker ScreeningNDIS Practice Standards and Quality IndicatorsQuick Reference Guide

The NDIS Worker Orientation Module ‘Quality, Safety and You’ helps assist NDIS workers to better support people with disability.​ This module is an interactive online course that explains the obligations of workers under the NDIS Code of Conduct. ​

​Access the training through NDIS.  ​

Please note: 

  • The module takes approximately 90 minutes to complete​
  • Students must upload the Certificate of Completion to SONIA​

VALID PERIOD: No expiry and certificate is transferable with job change. ​

The WIL Risk Management Checklist ensures there is a mutual understanding of the risk management responsibilities of the student, host organisation and ECU supervisor. ​

Please note:​ Your placement/unit coordinator will provide this form to you as required​

To complete:

  • You must email the checklist (signed by both yourself and workplace supervisor) to the Placement Coordinator.  ​
  • Once checked and signed by the Placement Coordinator, a pdf copy will be emailed to you.  ​
  • You must upload completed documentation to SONIA and provide a PDF copy to the workplace supervisor.  ​

VALID PERIOD: Length of specific placement​

Risk Aware is a program designed to increase your awareness of the risks associated with the clinical placement environment and ways to manage or control for these risks. ​

You will receive an email with instructions for creating an account and participating in the program as required.​

Please note:

  • There are multiple modules in this training. Please allow adequate time (2-4+ hours) to complete​
  • Once complete, upload your certificate to SONIA​

Travel Approval

Students who are attending a placement outside the Perth metropolitan region need to complete a 'Student Travel Approval' form.  ​

Your Placement/Unit Coordinator will provide further information as required.​

All students attending a placement at St John of God are required to complete the following documentation:​

  1. COVID-19 Vaccination, Exclusion Criteria, and At-Risk Form  ​
  2. Student Undertaking   ​
  3. Online Induction Module
  4. Student Pre-Placement Checklist   ​

Documents 1-3 need to be uploaded to SONIA​

VALID PERIOD: Each clearance is valid only for the scheduled St John of God placement. ​

Please note: You are required to carry evidence of your COVID-19 vaccination with you at all times while on placement at St John of God.​

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