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Information for staff

Important information

Please note the below FAQs are subject to change following the WA Government’s announcement on the Perth and Peel region’s transition out of lockdown from 12:01am Sunday, 14 February.

ECU is continuing to closely monitor the evolving COVID-19 situation in accordance with the latest WA Government and health authority advice.

Both Ngoolark (Building 34) and Building 31 (including Bermuda Café) at ECU Joondalup Campus, as identified by the Department of Health, have been deep cleaned in accordance with our COVID-Safe Plan.

For student queries or support, visit Ask Us or contact the Student Hub.


The WA Government has advised that if you are unwell with COVID-19 symptoms or were at a potential exposure location, you need to get tested at a COVID clinic and self-quarantine until you receive a negative test result. If you develop symptoms, even if you've already tested negative, you must get tested again.

See the HealthyWA website for the latest WA Government health advice.

Students and staff members must notify the University if they have been tested for COVID-19, are required to self-isolate/quarantine or have a confirmed case of COVID-19. Students and staff members must also advise the University of their test results.

We all have a part to play in helping to stop the spread of COVID-19. To protect the health and safety of the ECU community, students and staff, please ensure you:

  • Maintain good personal hygiene, including frequent hand-washing.
  • Stay home if you are unwell. Students who have to miss a class because they are unwell should contact their Unit Coordinator to find out how they can catch up.
  • Maintain physical distance from others where possible.
  • Observe all campus signage and directions regarding COVID-19, including the SafeWA app.

Advice for all staff

  • Visit the HealthyWA website for a list of locations visited by confirmed cases if you are unsure if you need to be tested.
  • If you need to be tested, please contact your line manager and advise ECU by submitting a Notification of confirmed or suspected case of COVID-19 form to provide advice of your self-quarantine situation. You then need to advise the University of the test results by submitting a Notification of outcome of COVID-19 test results form.
  • Please submit a new notification each time you are tested and receive a result.
  • The WA Government has advised that if you are unwell with COVID-19 symptoms or were at a potential exposure location, you need to get tested at a COVID clinic and self-quarantine until you receive a negative test result. If you develop symptoms, even if you've already tested negative, you must get tested again.
  • You will be advised by the Department of Health if you require additional testing or are required to self-isolate/quarantine and must follow these directions.
  • Your line manager will discuss options available for you to work from home, should this be possible.
  • ECU has developed resources on the support available to staff, such as temporary work arrangements, leave, remote work and resources for supervisors and managers.
  • For advice on leave arrangements, please contact your HR Business Partner.
  • The Australian Department of Health has this advice for home quarantine and isolation practices, including what to do if you begin to have symptoms while in quarantine, and appropriate precautions for people living with someone in self-isolation/quarantine.

This information was last updated: 18 Feb 2021

  • If you need to be tested, please contact your line manager and advise ECU by submitting a Notification of confirmed or suspected case of COVID-19 form to provide advice of your self-quarantine situation. You then need to advise the University of the test results by submitting a Notification of outcome of COVID-19 test results form.
  • Please submit a new notification each time you are tested and receive a result.
  • You will be advised by the Department of Health if you require additional testing or are required to self-isolate/quarantine and must follow these directions.
  • Follow the direction of the public health authority and your medical practitioner in relation to your medical care.
  • While in self-isolation/quarantine, the focus should be on your health care and recovery, therefore the following leave options would apply:
    • Personal Leave (includes sick and carer’s). If leave is exhausted or the employee has insufficient leave, then;
    • Employees (including casuals) may apply for COVID-19 Leave;
    • Other forms of leave including Annual Leave or Long Service Leave. If leave is exhausted or the employee has insufficient leave, then;
    • Leave Without Pay.
  • If a leave option is required, the staff member is responsible for making the leave booking through Staff Kiosk or if taking COVID-19 Leave, by completing an Application for COVID-19 Leave.
  • ECU has developed resources on the support available to staff, such as temporary work arrangements, leave, remote work and resources for supervisors and managers, including ECU’s COVID-19 Leave Guidelines.
  • For advice on leave arrangements, please contact your HR Business Partner.
  • The Australian Department of Health has this advice for home quarantine and isolation practices, including what to do if you begin to have symptoms while in quarantine.
  • If you have previously tested positive to COVID-19, you will be required to have a medical clearance prior to returning to work.
  • At the end of your self-isolation/quarantine, should you remain symptom-free, please contact your line manager to discuss.

This information was last updated: 18 Feb 2021

  • A 10-day (75 hours) leave provision called COVID-19 Leave is available for employees who:
    • are required to undertake self-isolation/quarantine; or
    • are a confirmed case of COVID-19; or
    • need to care for another person who has COVID-19 or has to self-isolate/quarantine.
  • COVID-19 Leave is available for all ECU employees: full-time, part-time and casual/sessional.
  • COVID-19 Leave is provided on a pro-rata basis and there are different applications and requirements for each type of employment (see ECU’s COVID-19 Leave Guidelines).
  • COVID-19 Leave will be available until 1 December 2021, when the provision will be reviewed.
  • ECU has developed resources on the support available to staff, such as temporary work arrangements, leave, remote work and resources for supervisors and managers.
  • During the Government hard lockdown for the period Sunday, 31 January 2021 to Friday, 5 February 2021 special arrangements were made to enable employees to apply for COVID-19 Leave. From 6 February, 2021, applications for COVID-19 Leave will be approved in accordance with the COVID-19 Leave Guidelines.

This information was last updated: 14 Feb 2021

  • Work/University related travel requires approval by the Senior Deputy Vice-Chancellor and must be conducted in line with current domestic and international travel restrictions in Australia.
  • Staff who anticipate the need to travel interstate for personal reasons, and who will be subject to quarantine requirements on their return, should discuss their proposed travel beforehand with their line manager. Your line manager will discuss options for you to work from home, should this be possible. Outcomes of this discussion should be documented on the COVID-19 Temporary Work Arrangements Form and signed by both you and your line manager.  A copy of the completed signed form should then be sent to osh@ecu.edu.au.

This information was last updated: 14 Feb 2021

  • These are very challenging times and we all need to lean on every support we can – family, friends and professional services – to keep us moving forward.
  • If you are feeling stressed or anxious, staff and their immediate family members can access free confidential counselling support through ECU's Employee Assistance Program by contacting PeopleSense on 1300 307 912 or 9388 9000.
  • Additionally, Lifeline and Beyond Blue offer a range of other mental health support services.
  • For a mental health emergency, we encourage you to phone the WA Health 24/7 Mental Health Emergency Response Line (MHERL) on 1300 555 788, or toll free on 1800 522 002.

This information was last updated: 07 Feb 2021

Health advice

  • Please submit a Notification of confirmed or suspected case of COVID-19 form to notify the University if you have been tested for COVID-19, are required to self-isolate/quarantine or have a confirmed case of COVID-19.
  • You then need to advise the University of the test results by submitting a Notification of outcome of COVID-19 test results form.
  • Please submit a new notification each time you are tested and receive a result.
  • The WA Government has advised that if you are unwell with COVID-19 symptoms or were at a potential exposure location, you need to get tested at a COVID clinic and self-quarantine until you receive a negative test result. If you develop symptoms, even if you've already tested negative, you must get tested again.
  • You will be advised by the Department of Health if you require additional testing or are required to self-isolate/quarantine and must follow these directions.

This information was last updated: 16 Feb 2021

  • Visit the WA Government’s COVID-19 webpage and the HealthyWA website for the latest information and advice on the COVID-19 coronavirus for Western Australia and COVID testing.
  • The WA Government has advised that if you are unwell with COVID-19 symptoms or were at a potential exposure location, you need to get tested at a COVID clinic and self-quarantine until you receive a negative test result. If you develop symptoms, even if you've already tested negative, you must get tested again.
  • You will be advised by the Department of Health if you require additional testing or are required to self-isolate/quarantine and must follow these directions.
  • Students and staff members must notify the University if they have been tested for COVID-19, are required to self-isolate/quarantine or have a confirmed case of COVID-19 by submitting a Notification of confirmed or suspected case of COVID-19 form. Students and staff members must also advise the University of their test results by submitting a Notification of outcome of COVID-19 test results form.
  • Please submit a new notification each time you are tested and receive a result.
  • You can also contact the WA Coronavirus Health Information Line on 13 268 43 for advice if you have been in close contact with a suspected case.
  • You can check your symptoms online to see if you need to seek medical help or get tested. Visit the healthdirect Coronavirus (COVID-19) Symptom Checker on the Australian Government Department of Health website.
  • The Australian Department of Health has this advice for home quarantine and isolation practices, including what to do if you begin to have symptoms while in quarantine, and appropriate precautions for people living with someone in self-isolation/quarantine.
  • SafeWA contact tracing: Venues around WA are now required to keep attendance registers of all visitors to enable rapid coronavirus tracing. If you see a check-in station or QR code at any venue, you must register your attendance by either using the WA Government’s SafeWA app to scan a QR code, or in writing using the provided check-in form at the venue entrance. For more information and to download the app, visit safewa.health.wa.gov.au. If you see a QR code at an ECU location you are visiting, please scan it.

This information was last updated: 16 Feb 2021

  • Staff, students, contractors and visitors who are unwell with cold and flu symptoms should stay home to allow time to recover.
  • If you are a student and have to miss a class because you are unwell, contact your Unit Coordinator to find out how you can catch up.
  • It’s important to stay calm and remember that earlier symptoms of coronavirus are consistent with a range of illnesses, most of which are not considered serious for otherwise healthy people.
  • The WA Government has advised that if you are unwell with COVID-19 symptoms or were at a potential exposure location, you need to get tested at a COVID clinic and self-quarantine until you receive a negative test result. If you develop symptoms, even if you've already tested negative, you must get tested again.
  • You will be advised by the Department of Health if you require additional testing or are required to self-isolate/quarantine and must follow these directions.
  • Visit the WA Government’s COVID-19 webpage and the HealthyWA website for the latest information and advice on the COVID-19 coronavirus for Western Australia and COVID testing.
  • You can also contact the WA Coronavirus Health Information Line on 13 268 43 for advice if you have been in close contact with a suspected case.
  • You can check your symptoms online to see if you need to seek medical help or get tested. Visit the healthdirect Coronavirus (COVID-19) Symptom Checker on the Australian Government Department of Health website.
  • Students and staff members must notify the University if they have been tested for COVID-19, are required to self-isolate/quarantine or have a confirmed case of COVID-19 by submitting a Notification of confirmed or suspected case of COVID-19 form. Students and staff members must also advise the University of their test results by submitting a Notification of outcome of COVID-19 test results form.
  • Please submit a new notification each time you are tested and receive a result.

This information was last updated: 16 Feb 2021

Safety on campus

  • ECU is closely monitoring the evolving COVID-19 situation and acting on the advice of the WA Government, WA Health, the federal Department of Health and the Department of Home Affairs.
  • ECU developed a COVID-19 Safety Plan, which outlines how ECU intends to continue to provide a safe and healthy working and learning environment during the COVID-19 pandemic. The COVID Safety plan is regularly updated in line with Government requirements.
  • All facilities at ECU’s campuses are safe and open, including the libraries, eLabs, cafes, sport and fitness centres and study spaces.
  • We have introduced attendance registers for all staff, students, contractors and visitors who enter certain venues on ECU’s campuses to enable rapid contact tracing. If there is a check-in station or QR code at the entry of any venue on ECU’s campuses you must register your attendance by either:
    1. Using the WA Government’s SafeWA app to scan a QR code, OR
    2. In writing, using the provided check-in form at the venue entrance.
  • All on-campus events will adhere to WA Government requirements.
  • We have convened an incident management team to ensure there is a coordinated and measured response across the University.
  • Work and study related international and interstate travel has been restricted in line with Federal and State Government restrictions.
  • We are continuing to update staff and students across our communications channels and are responding to enquiries through our communications centre.
  • We are continuing to follow the WA Government’s recommended physical distancing advice and will continue with increased hygiene and cleaning measures across all campuses. In addition, cleaning products will be available in all classrooms for staff and student use and hand sanitiser is available throughout the University. To support this, increased signage has been rolled out across our campuses.
  • Preventative hygiene information has been distributed across our University campuses.

This information was last updated: 16 Feb 2021

  • ECU developed a COVID-19 Safety Plan, which outlines how ECU intends to continue to provide a safe and healthy working and learning environment during the COVID-19 pandemic.
  • The COVID-19 Safety Plan addresses issues of safety, mandatory contact registers, cleaning and physical distancing measures for specific activities including teaching and learning (aligned to the Teaching Delivery Plan Semester 1 2021); research; campus amenities; events and community visits; and external venue hire.
  • Importantly, the COVID-19 Safety Plan highlights personal accountability and responsibility for specific hygiene and cleaning matters and those under the responsibility of Digital and Campus Services.
  • As can be expected, to keep pace with an ever-evolving situation, the COVID-19 Safety Plan is regularly reviewed and updated in line with latest advice from the WA Government and other State or Federal government requirements.
  • The ECU COVID-19 Safety Plan is available via HRSC’s COVID-19 Information and Resources webpage.

This information was last updated: 16 Feb 2021


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