ECU is committed to conducting procurement activities in an ethical, legal and socially responsible manner. The University expects that suppliers appointed to provide goods and/or services share this commitment and comply with all applicable laws, codes or regulations of the countries, states and localities in which they operate.
ECU has to ensure value for money when purchasing goods and services and aims for better outcomes through:
This is managed by inviting suppliers to respond to requests for quotes or tenders.
ECU has a number of policies that govern our procurement activities. You should download and familiarise yourself with these policies before responding to any requests for quotation or tender.
When tendering for goods and/or services to ECU, you’ll be asked to note and understand the conditions of responding to a tender and must comply with our general contract conditions. If applicable, you may need to comply with special conditions of contract.
Compliance with the contractual terms and conditions specified in the tender must be addressed in the supplier’s response to the tender.
ECU’s tender process asks for specific criteria to be met to ensure that assessed tenders represent value for money. This does not mean that a contract will be awarded to the supplier demonstrating the lowest price.
Responses to the criteria are assessed to determine the best value for money outcome for ECU that considers price, economic, environmental and social benefits. Value for money can be demonstrated in:
Whole of life cycle costs;
More complex value-for-money evaluations can include a comparison of cost and non-cost factors. Non-cost factors may include:
Following the awarding of a contract you may be requested to undertake the Contractor’s Induction as part of the tendering process. It’s a supplier’s responsibility to ensure that the induction is completed online prior to the contract commencement.
Preferred supplier agreements are established by Strategic Procurement for commonly purchased goods and services. This is generally done through a Request for Tender or Request for Proposal process. The selection of preferred suppliers is consistent with the University’s Strategic Procurement Policy and is undertaken through a fair and open process.
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